Posts Tagged ‘Management’

By John Kotter
http://blogs.hbr.org/kotter/2013/01/management-is-still-not-leadership.html

A few weeks ago, the BBC asked me to come in for a radio interview. They told me they wanted to talk about effective leadership — China had just elevated Xi Jinping to the role of Communist Party leader; General David Petraeus had stepped down from his post at the CIA a few days earlier; the BBC itself was wading through a leadership scandal of its own — but the conversation quickly veered, as these things often do, into a discussion about how individuals can keep large, complex, unwieldy organizations operating reliably and efficiently.

That’s not leadership, I explained. That’s management — and the two are radically different.

In more than four decades of studying businesses and consulting to organizations on how to implement new strategies, I can’t tell you how many times I’ve heard people use the words “leadership” and “management” synonymously, and it drives me crazy every time.

The interview reminded me once again that the confusion around these two terms is massive, and that misunderstanding gets in the way of any reasonable discussion about how to build a company, position it for success and win in the twenty-first century. The mistakes people make on the issue are threefold:

Mistake #1: People use the terms “management” and “leadership” interchangeably. This shows that they don’t see the crucial difference between the two and the vital functions that each role plays.

Mistake #2: People use the term “leadership” to refer to the people at the very top of hierarchies. They then call the people in the layers below them in the organization “management.” And then all the rest are workers, specialists, and individual contributors. This is also a mistake and very misleading.

Mistake #3: People often think of “leadership” in terms of personality characteristics, usually as something they call charisma. Since few people have great charisma, this leads logically to the conclusion that few people can provide leadership, which gets us into increasing trouble.

In fact, management is a set of well-known processes, like planning, budgeting, structuring jobs, staffing jobs, measuring performance and problem-solving, which help an organization to predictably do what it knows how to do well. Management helps you to produce products and services as you have promised, of consistent quality, on budget, day after day, week after week. In organizations of any size and complexity, this is an enormously difficult task. We constantly underestimate how complex this task really is, especially if we are not in senior management jobs. So, management is crucial — but it’s not leadership.

Leadership is entirely different. It is associated with taking an organization into the future, finding opportunities that are coming at it faster and faster and successfully exploiting those opportunities. Leadership is about vision, about people buying in, about empowerment and, most of all, about producing useful change. Leadership is not about attributes, it’s about behavior. And in an ever-faster-moving world, leadership is increasingly needed from more and more people, no matter where they are in a hierarchy. The notion that a few extraordinary people at the top can provide all the leadership needed today is ridiculous, and it’s a recipe for failure.

Some people still argue that we must replace management with leadership. This is obviously not so: they serve different, yet essential, functions. We need superb management. And we need more superb leadership. We need to be able to make our complex organizations reliable and efficient. We need them to jump into the future — the right future — at an accelerated pace, no matter the size of the changes required to make that happen.

There are very, very few organizations today that have sufficient leadership. Until we face this issue, understanding exactly what the problem is, we’re never going to solve it. Unless we recognize that we’re not talking about management when we speak of leadership, all we will try to do when we do need more leadership is work harder to manage. At a certain point, we end up with over-managed and under-led organizations, which are increasingly vulnerable in a fast-moving world.

by
Source: http://www.blueglass.com/blog/become-a-better-leader-tips-ideas/

Do you consider yourself as someone who’s “in charge?” Do you manage and motivate other people to accomplish a task or get work done, other than yourself? If so, you’re probably in some sort of managerial role. But are you a leader? Believe it or not, there is a difference. Managers, well, manage people. They sort out what it is that has to be done, and then make sure the right people do it. Leaders, however, share a unique vision with people and supply the necessary values and skills to move people to really want to accomplish things; leaders touch people emotionally. If you consider yourself a leader, or are interested in becoming one, you must first understand that becoming a good leader is a process, one that never ends. Here’s a few tips (actually 99 of them) to guide you on your journey to becoming a better leader and manager.

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Planning & Strategy

    1. Understand what the core principles of being a leader are. It’s not about power, but rather about installing direction and influencing others to follow that direction.
    2. Do you have the character traits to be a successful leader? If not, can you learn them?
    3. There are different ways of managing people; Develop a leadership style.
    4. As a leader or manager, you’re constantly soaking up information. Know how to properly collect that information.
    5. Know how to use proper coordination between people and technology.
    6. As you build your machine, know how to maintain it.
    7. Constantly analyze progress.
    8. Be prepared. Not every disaster will involve nature, but the process of preparation can be the same.
    9. Use prevention methods, keeping filth out of not only your trash cans but out of your employees as well.
    10. If a bomb does drop, be ready to recover from it and move on.

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Team Building

    1. Know how to hire good employees.
    2. During the interview process, make sure to ask the right questions.
    3. Compensate: know when and how much to pay your team.
    4. Build trust; this has to work both ways (you trust your team and your team trusts you.)
    5. Develop and communicate your vision so the team can help achieve goals.
    6. Show commitment to those goals and ask the same from your staff.
    7. Understand the core value of employee inclusion and it’s effects.
    8. Interdependence – making sure your employees are sharing responsible principles.
    9. Guide your team by being a strong influence, and let yourself be influenced by other leaders.
    10. Control the climate or the feel of your organization.

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Communication

    1. Make sure you are aware of proper etiquette, especially amongst other business elite.
    2. Ethics play a huge role in both the workplace as well as your company’s image in your industry.
    3. Strong public speaking abilities will help you get the message across to larger groups.
    4. Keep your employees up-to-date with things they need to know.
    5. Don’t be shady with your team.
    6. Be aware of not only your body language but everyone else’s as well.
    7. Improve your listening skills.
    8. Speak clearly and concisely.
    9. Develop your ability to negotiate.
    10. Make sure to keep your cool when dealing with difficult situations.

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Build Trust & Confidence

    1. First, be sure to really understand the definition of trust.
    2. Try to believe in your team, and work extra hard to find the good in people.
    3. Reduce your sense of competition, as well as the same within the company.
    4. In order to accept new people, things, and ideas into your life, you’ll need to have an open mind.
    5. Appear more creditable and real by allowing yourself to show a little vulnerability.
    6. Be prepared to face your fears, because doing so will conserve your energy and empower you.
    7. Know your strong points and when to use them.
    8. Work hard to improve on your weak points and shortcomings.
    9. Look at yourself in a different way.
    10. Exude confidence and your charisma will draw people to you.

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Time Management

    1. Setting goals will help you focus on getting important things done first.
    2. Have an action plan you can use to achieve those goals.
    3. Stop procrastinating, and you’re attitude about work will change.
    4. You can’t do it all yourself; know when and how to delegate work.
    5. Get rid of any and all kinds of distractions while working.
    6. Keep track of your life by writing things down.
    7. Learn to say no; you’ll save lots of time focusing on the most important tasks.
    8. Just like in college, you can’t party and study at the same time. Try to keep a schedule.
    9. Know your bad habits (and how to break them) .

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Being Responsible

    1. Show character by being responsible for your actions.
    2. Be responsible for your name, brand, and company.
    3. Make sure you practice what you preach.
    4. As a responsible leader, you must always be aware of what you’re saying.
    5. Create responsible employees, but also be responsible for their actions.
    6. Assume responsibility, even if something is not your fault.
    7. Take care of your health. If you don’t care for yourself, why would anyone think you care at all?
    8. Teach responsibility to others, including your children.
    9. Constantly work on building a strong team.
    10. Showcase social responsibility.

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Never Stop Learning

    1. Continue to build your leadership skills by reading management and leadership books.
    2. Subscribe to some of the many business and management magazines on the newsstand today.
    3. Keep a leadership blog to document your learning.
    4. Don’t feel ashamed to take some online leadership courses; it’s always good to brush up on things.
    5. Attend management seminars.
    6. Find yourself a mentor; their wisdom will prove to be priceless.
    7. Hone your skills through community involvement.
    8. Don’t be afraid to learn from your employees and associates.
    9. Embrace new technology, for it will only help you grow smarter.
    10. Understand and learn from yourself.

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Become a role model

    1. Maintain a positive attitude – always.
    2. A great leader portrays strength before power.
    3. Lead by example.
    4. Demonstrate acts of chivalry.
    5. Treat customers and coworkers with respect.
    6. Be sure to dress for success.
    7. Always encourage others; they will probably encourage you back.
    8. Be calm and show patience in your efforts.
    9. Know how to properly manage life’s disappointments, both inside and outside of work.
    10. Value all life.

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Know When to Be Real

    1. Show your employees (and customers!) that you really do care about them.
    2. Know that it’s okay to share your emotions from time to time.
    3. Allow people to see your shortcomings.
    4. Try not to sugarcoat things because you’re afraid of conflict.
    5. Do not lie to your employees about what’s going on.
    6. Times will come when you have to put your foot down and correct employees when they are wrong.
    7. Be sure to look and learn from your employee’s vantage point.
    8. Promote job “ownership”, even if it entails seeing the ups and downs of business.
    9. For everybody’s sake, make sure you have a life outside of work.
    10. Have fun at work! It will show.

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Give Back

  1. Make it a point for you and your business to donate to charity.
  2. Or, start your owncharity or benefit.
  3. Help your employees learn and develop.
  4. Good leadership means sharing your knowledge
  5. Give raisesto your team; just be mindful of how you do it.
  6. Recognize good performances and award it.
  7. Give your employees discounts and perks.
  8. Use your skills and knowledge to write a book.
  9. Reach out to youth and become a teacher.

    You may be thinking to yourself, “how can I learn how to be all of these things?” You can’t, at least not all at once. Understand that becoming a better leader can only be done by growing, learning and practicing. It will take a lot of time and even more effort, and is not going to be learned overnight. Just make sure each and everyday, both at work and in your personal life, that you take the time to better yourself as a person and strive to make the world around you a better place as well. People will start to take notice, and before you know it, you’ll be well on your way to becoming that great leader you always wanted to be.

by
Source: http://myceolife.com/2008/08/managing-people-across-different-cultures/

During my time with the REA Group we grew the business from operating in just one culture – Australia – to one operating across many different cultures – from Australia and New Zealand through to the English and European cultures.  When we started a small office in Shanghai and acquired Squarefoot in Hong Kong, we further enriched the cultural mix.

Now the challenge i always had was do i change my style to adopt to the various cultures or do i maintain, as much as possible, my approach to doing business and help move the operating cultures in each of the countries to a more common culture.  I made the choice that i would, where possible, adopt the second approach as i felt it was more important that we had a unique REA Group culture rather than half a dozen different cultures.

“How did you make this happen”, i hear you ask.  Well first and foremost i lived the cultural values that i have written about before http://myceolife.com/2008/06/what-makes-great-culture/.

Some of the things we did were:

Every time i visited one of the offices, i ensured that i dressed casually (rather than suit and tie) to give the team confidence that it was ok for them to dress the same.  In many of the European and Asian countries the staff take big clues as to what is acceptable from the senior management therefore you have to be very careful what you did.

When i was in the office i would go out of my way to meet with everyone and say hi.  I tried to remember something about them so that i came across as relaxed and approachable.  In Italy for example, they were very used to the CEO being in their own office and really only talking to the team on a transaction basis.  I purposely sat with the teams often sitting in different places each time i was in the office and i made it a point to have a laugh with the team.

Another thing i did was to have team meetings when i visited an office.  The reason for this is that i wanted the local team to know what was happening globally and i wanted them to have a chance to ask me questions – any questions at all.

Finally, i always went for a drink and dinner with the team when i was travelling and i made sure that every one was asked along – not just the local management team.  Having equality in a business is very important to me as it gives people the confidence to speak their mind and to contribute to the successful growth of the business.

  1. Office Fitouts – One of the Keys to a Great CultureAfter a visit to Google today in which i got a chance to check out their offices, i started to think about how office layout can really impact the culture of a business. Read on to check out my thoughts…
  2. What a Week – Moving on from the REA GroupWell all good things must come to an end.  Last week I was fired from the CEO position at the REA Group.  Now this was and was not a surprise.  The Board and i have had differences for a while and they…
  3. What Questions To Ask in an Interview and How to Smell a RatNow this is an interesting question that got me thinking about how to interview … I am taking course “Employment Practices” as part of my curriculum requirements for Human Resource Management at a local community college.  We are studying about…
  4. Can Culture be Managed?Can culture in a business be managed – yes i think it can.  However not directly as in “directed” but through coercion, through leadership, and through example.  I believe that the role of a CEO and the leadership is to shape…
  5. How to Retain Great People – Part 2I was recently asked the question “how do you attract and retain excellent employees?”.  This entry looks at the second part of the equation. Firstly, you need to make sure that your team members are paid at least at the…

I ran across this great website called mindtools.com.  There are a lot of tools there for time management and brainstorming etc.  It’s worth checking out.  Below is an excerpt from one of their pages on managing time.  Click any of the links or image below to go to their website. Enjoy!


This section of Mind Tools teaches you time management skills. These are the simple, practical techniques that have helped the leading people in business, sport and public service reach the pinnacles of their careers.

The 40+ skills taught here help you become highly effective, by showing you how to identify and focus on the activities that give you the greatest returns. Doing this will save you time, helping you work smarter, not harder. What’s more, these same techniques help you beat work overload – a key source of stress.

Start with our short time management quiz, which helps you target the techniques that will help you most, and then explore the other articles. In particular, take a look at our prioritization and goal setting resources – these are exceptionally important.

The Browse by Category box below will help you find specific skills, and you can skim through the list below to find useful topics. Enjoy them!

Browse by Category

Source: http://www.mindtools.com/pages/main/newMN_HTE.htm

Written by: Julie Cohen

Article Overview: Feedback is someone’s perception of you, it is not you. You get to evaluate its accuracy and meaningfulness. What you do with the feedback is up to you. You can evaluate it, act on it or ignore it. If it comes from a supervisor or employer, you may be required to make changes, but you can choose how to approach it.

Feedback has an effect on you whether you’re receiving it from an annual performance review, a 360 feedback assessment, or a seemingly well-intentioned comment from a supervisor or colleague. Your interpretation of the feedback depends on a multitude of factors including the source, the content, the intention, your ability to change in relation to the feedback, and how you’re feeling when you receive it.

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